INFORMATION FOR TEACHERS (and students)

Thank you for encouraging students to attend and participate in the Washington Junior Science and Humanities Symposium (WJSHS) at Tesla STEM High School, Redmond, WA, on Saturday, March 23, 2019.

The program is under the Direction of Dr. Meg Stockbridge, with Dr. Ray Myers and Ruth Myers assisting her during this "transition year."

Visit the Lake Washington Sch. Dist. website for directions and map: https://www.lwsd.org/about-us/district-map

SCHEDULE OF WJSHS EVENTS:

The Symposium will begin early on Saturday, March 23, with Check-In time to be determined at a later date.   It will be a long day, with all events taking place on Saturday.

Please Note: All Poster Boards must be completely set up on their assigned tables by a half hour after the beginning Check-In time, in order to be considered for judging.  Table assignments will be provided at Check-In.

Please see the Program Schedule with details posted on this website (this tab is still under construction).

TEACHER REQUEST FOR FTP ACCOUNT DEADLINE:
Friday, January 11, 2019

Teachers whose students intend to submit Research Papers must click here to send a special email to Dr. Ray Myers (working with the WJSHS Director, Dr. Meg Stockbridge) by Friday, January 11, 2019, to request a password-protected FTP account on the Symposium server.  This will allow each teacher to have his or her secure space to upload Research Papers.  No more emailing large files!   

RESEARCH PAPER SUBMISSION DEADLINE (note the definitions and limits for "Complete Research Papers" given below):
Monday, February 4, 2019

Student Research Papers must be prepared and oral presentations must be delivered according to the National JSHS website rules. 
https://www.jshs.org/wp-content/uploads/2017/06/JSHS-Rules-of-Competition-FORMATTED.pdf

It is the responsibility of the Teacher to work with each student to make sure that the Research Paper is correctly formatted according to the sections given below (with prominent headings), and to make sure that the Body of the Research Paper is within the 20-page limit - for all parts - excluding the Abstract and the Statement of Outside Assistance.

The Teacher of every student who submits a Research Paper must electronically upload a pdf version of the complete Research Paper (maximum size of 2.0 Mb) in the Teacher's FTP account assigned on the WJSHS server.  Once Research Papers have been submitted, they shall not be changed during the Research Paper judging process.

COMPLETE RESEARCH PAPERS submitted on behalf of each student must include everything in the following list, and the Body of the Research Paper must fall within the 20-page limit (including data tables, graphs, and photos).  The Abstract and Statement of Outside Assistance are not counted in this 20-page limit.  However, ALL must be presented in this precise order shown below (parts 1 - 5):

     1. Correctly formatted and complete Abstract, includes putting all of
       text in Calibri font,and the Body of the Abstract must be preceded
       by all of the following information, in this exact order and format:

           (a) Title of the research project (in bold, italics, font 14 in size),
           (b) A line of space between the Title and the Student Name,
           (c) Student Name (in bold, font size 14),
           (d) Name of high school, city, and state (in regular font size 12),
           (e) Name(s) of Teacher, sponsor, mentor (preceded by their title),
                (in regular font size 12) 

           for example:


                  "To What Extent Does The Ringworm Heal"

                  Eric Stover
                  Green River High School, Tacoma, WA 
                  
Teacher: Mr. Ben File
                  Mentor:  Dr. Sasha Kruger


           (f) then a line of space between this heading and the Body of the                       Abstract,           
           (g) then the 200-word limit Body of the A
bstract (in font size 12).

   2. Statement of Outside Assistance 
       You must attach a completed copy of the National JSHS
       Statement of Outside Assistance form.
 The full form must be filled           out completely, signed by student, Teacher, and by any science 
       advisors/mentors involved, and attached to the Research Paper.  

       Any Research Paper submitted without this completed form (signed by all)
       will not be considered 
for competition.  You will find this form at the
       website given 
directly below:

https://www.jshs.org/wp-content/uploads/2017/09/Statement-of-Outside-Assistance.pdf
 

    3. Main Body of the Research Paper with all of the parts described under
       the following headings (in bold print):
          (a)
Background for the research,
          (b) Statement of the Research Problem,
          (c) Description of the Research Design and the Variables,
          (d) Data Collection Procedures, including appropriate
               statistical procedures,
          (e) Results, including appropriate charts, graphs and statistics,
          (f)  Discussion of the results, including appropriate Conclusions.

   4. A complete Bibliography of sources.

   5. Appendices (if any), must also fall within the 20-page limit.

NOTE - Any Research Papers which are incomplete in any way, or which exceed the 20-page limit in the Main Body of the Research Paper, may be eliminated from consideration for Oral Presentation at the WJSHS Symposium (at the Judges' discretion).

NOTIFICATION OF FIFTEEN FINALISTS FOR ORAL PRESENTATIONS:
Friday, March 1, 2019

The notification of the selection of fifteen finalists who will be invited to present their research orally at the WJSHS will be made on Friday, March 1, 2019.  On that date, all Lead Teachers will receive an email with a list of ALL students who will be invited to present their Research Papers orally.

The students who will be giving oral presentations should receive the following from their Lead Teacher.

A copy of the list of presenters, with that 
    student's own name highlighted.

►Copies of the Oral Presentation Guidelines
    and Judging Form, which gives the criteria.

The Lead Teacher must communicate to each student who intends to present their research as an Oral presentation, that they must note their intent on the Final Registration Form which they fill out online. We must receive these confirmations no later than Friday, March 8, 2019.  Also see "Registration Deadline" section below.

PLEASE NOTE: It is the responsibility of the Lead Teacher to establish that each student who is invited to give an Oral Presentation at the WJSHS will also COMMIT to giving their presentation at the National JSHS,  (should they be selected as a WA Region Winner).
If a student places in the top 2 at the WJSHS, they have the opportunity and responsibility to present at the National competition. If the student is not able to present at the National JSHS, their place and their scholarship awards will be given to the student who replaces them for National competition.


PLEASE NOTE:  For all 5 of the Top Oral Presenters --  Any student who backs out of the National JSHS after he/she has registered and the National JSHS travel agency has purchased his/her airline ticket - WILL RESULT IN THAT STUDENT'S PARENTS BEING CHARGED FOR THE COST OF THE TICKET.


To encourage full participation in the National JSHS, the certificates of scholarships won at WJSHS will be presented to each winning student at the National JSHS competition.

NOTIFICATION OF POSTER PRESENTERS:
Friday, March 1, 2019

Students who do not get invited to present their research orally are encouraged to display their research as a Poster Board Presentation at the Washington JSHS. Teachers need to give these students the following information as early as possible:

A copy of the Guidelines can be downloaded here

 file:///C:/Users/Ray%20Myers/Documents/2018%20WJSHS%20Docs/Documents%20for%20Emails%20to%20Teachers/Documents%20for%20Email%20One%20(2-13)/Poster%20Presentation%20Guidelines.pdf


   Any Poster Boards that exceed the size restrictions may be rejected 
   from the competition, at the Director's discretion.  

NOTE: The Title of the project must also be within that 36" high by 48" wide Poster Board format - which means that separate "signs" on top of the Poster Board to show the Title are not allowed!

We realize that some students intend to present their Poster Boards in more than one competition, where these size restrictions may not apply. Therefore, it is suggested that the student put all of his or her presentation on pre-printed graphics sections that can be fastened on their 36" high by 48" wide Poster Boards. That way the same pre-printed graphics sections can later be transferred to whatever size poster board the student may want to use in another competition.

►A copy of the Form for Judging Poster Presentations,
   which gives the criteria for judging.

The Teacher must communicate to each student who intends to display their research as a Poster Board presentation, that they must note their intent on the Final Registration Form which they fill out online. We must receive these confirmations in their Registration no later than Friday, March 8, 2019.  Also see "Registration Deadline" section below.

FINAL SYMPOSIUM REGISTRATION DEADLINE:  
Due Between February 1 and March 8, 2019


Lead Teachers: A Final Registration Procedure has been updated and is located on the "Home" tab for this website.  The URL link for this registration, and the directions for its access and implementation are contained in the link given in the "Home" tab.
 
Besides completing the Registration online -- by March 8, in a separate email, also by March 8, please provide the WJSHS Director, Dr. Meg Stockbridge, with a complete list of all Teachers, chaperones, students and any other guests who will be attending at any time during these events.

MEDICAL CONSENT FORMS:

Lead Teachers: You must have a completed medical consent form (provided by your school) for each student.  Teachers need to have all of the medical consent forms with them at all times in case of emergency. If a Lead Teacher does not have a consent form and a student needs emergency attention, it will be the responsibility of the Lead Teacher to contact the parents and make arrangements to handle the situation.   The University of Washington, Lake Washington School District, and Tesla STEM High School do not provide medical consent forms nor medical treatment, and are not liable for treatments made by others without parental consent.
 

INFORMATION ABOUT AWARDS AND SCHOLARSHIPS:

PLEASE NOTE: It is the responsibility of the Lead Teacher to establish that each student who is invited to give an Oral Presentation at the WJSHS will also commit to giving their presentation at the National JSHS (should they be selected as a WA Region Winner). If a student places in the Top 2 at the WJSHS, they have the opportunity and responsibility to give their Oral Presentation at the National competition. If the student is not able to present at the National JSHS, their place and their scholarship awards will be given to the student who replaces them for National competition.

As a result of this policy, the certificates of scholarships won at WJSHS will be presented to each winning student at the National JSHS competition.

The scholarships for Oral Presentation winners at the Regional Symposium will be $2,000 for first-place, $1,500 for second-place, and $1,000 for third-place winners.

One Teacher who has shown a continuing commitment to the WJSHS program will receive a certificate and an award for $500.  The Teacher Award will be presented at the National JSHS competition or will be mailed to the teacher after the National JSHS, if the Teacher is not participating in the National event.

The first-place and second-place WJSHS Oral Presentation winners will be expected to present their research orally at the National Symposium and compete on an equal basis for additional scholarships.

The third-place, fourth-place, and fifth-place WJSHS Oral Presentation winners will be expected to present their research as a Poster Presentation at the National Symposium.  There will be special awards given for top Poster Presentations at this National Symposium.
 

Teachers: Please ask your students to consult the "Information for Students" tab to familiarize themselves with the procedures for the winners.  All student presenters need to come to the WJSHS with the required information necessary for travel arrangements to the National competition, as follows:
     1. Student name,
     2. Home address,
     3. Social Security number,
     4. Cell phone number,
     5. Home phone number,
     6. Location of the most convenient airport.

We are looking forward to seeing you and your students on March 23, 2019! 
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