INFORMATION FOR TEACHERS

Thank you for encouraging students to attend and participate in the Washington Junior Science and Humanities Symposium (WJSHS) at Seattle Pacific University, in Upper Gwinn (3rd floor), on Thursday and Friday, March 7-8, 2013.

Visit Seattle Pacific University's website for directions and campus map:  http://spu.edu/depts/ugadm/visits/resources.asp

SCHEDULE OF WJSHS EVENTS:

The Symposium will begin with Check-In between 11:30 am and 12:30 pm on Thursday, March 7, in Upper Gwinn on Seattle Pacific University's campus. 

Please Note: All Posters must be completely set up on their assigned tables by 12:45 pm in order to be considered for judging.  Table assignments will be provided at Check-In.

There will be a continuous series of events from Thursday at 1:00 pm through Friday, March 8, ending at approximately 6:00 pm.  Please see the Program Schedule with details posted on this website.

TEACHER REQUEST FOR FTP ACCOUNT DEADLINE:
Friday, January 4, 2013

Teachers whose students intend to submit papers must click here to send a special email to the WJSHS Director by Friday, January 4, 2013 to request a password-protected FTP account on the Symposium server.  This will allow each teacher to have his or her secure space to upload papers.  No more emailing large files!   

RESEARCH PAPER SUBMISSION DEADLINE (note the definitions and limits for "Complete Papers" given below):
Friday, January 18, 2013

Student Research Papers must be prepared and oral presentations must be delivered according to the National JSHS Program Fact Sheet and Guidelines for Students

It is the responsibility of the teacher to work with each student to make sure that the paper is correctly formatted according to the sections  given below (with prominent headings), and to make sure that the paper is within the 20 page limit - for all parts from Abstract through the Appendices.

The teacher of every student who submits a research paper must electronically upload a pdf version of the complete research paper (maximum size of 1.8 Mb) in the teacher's FTP account assigned on the WJSHS server.  Once papers have been submitted, they shall not be changed during the paper judging process.

COMPLETE RESEARCH PAPERS submitted on behalf of each student must include everything in the following list within the 20 page limit for the entire paper -- in this precise order:

     1. a correctly formatted 200 word Abstract, which is preceded by a
      header that includes:
           (a) title of the research project,
           (b) student name,
           (c) name of high school, city, and state,
           (d) name(s) of teacher, sponsor, mentor (preceded by their title),
           (e) a line of space between this heading and
                the body of the abstract,
           (f) then the 200 word limit abstract.

   2. a Statement of Outside Assistance, which includes all the following:
          (a) the name(s) of mentor(s), research advisor(s), and others who
               contributed to the research described in the paper,
               as well as a brief outline of each person's contributions
               to the project,
          (b) explain the extent of the original work carried out by the student
               submitting the paper,
          (c) if the research is a continuation of a project carried out by
               another student in a previous year or by the same student
               in a previous year, then a description of the new research
               by the student needs to be clearly explained.

    3. the Main Body of the Paper with all of the parts described under the
       following headings (in bold print):
          (a)
Background for the research,
          (b) statement of the Research Problem,
          (c) description of the Research Design and the Variables,

          (d)
Data Collection Procedures, including appropriate
               statistical procedures,
          (e) Results, including appropriate charts, graphs and statistics,
          (f) Discussion of the results, including appropriate Conclusions.

   4. a complete Bibliography of sources.

   5. Appendices (if any), must also fall within the 20 page limit.

Any papers which are incomplete in any way, or which exceed the 20 page limit may be eliminated from the competition - at the discretion of the Judges.

Please note: ONLY complete research papers will be considered for judging.  In addition, submissions made by anyone except the student's teacher will not be considered.  

NOTIFICATION OF FIFTEEN FINALISTS FOR ORAL PRESENTATIONS:
Friday, February 8, 2013

The notification of the selection of fifteen finalists who will be invited to present their research orally at the WJSHS will be made on Friday, February 8, 2013.  All teachers will receive a list of ALL students who will be invited to present their papers orally.

The students who will be giving oral presentations should receive the following from their teacher.

A copy of the list of presenters, with that 
    student's own name highlighted.
►Copies of the Oral Presentation Guidelines
    and Judging Form, which gives the criteria.

The Teacher must be sure that we receive an email confirmation from each selected student which communicates that the student intends to give his or her oral presentation at the Symposium.  Please send email confirmations to remyers@spu.edu   We must receive these confirmations no later than Friday, February 15, 2013.  Also see "Registration Deadline" section below.

PLEASE NOTE: It is the responsibility of the teacher to establish that each student who is invited to give an Oral Presentation at the WJSHS will also commit to giving their presentation at the National JSHS, May 1-5, 2013, in Ohio (should they be selected as a WA Region Winner). If a student places in the top 2 at the WJSHS, they have the opportunity and responsibility to present at the National competition. If the student is not able to present at the National JSHS, their place and their scholarship awards will be given to the student who replaces them for National competition.

As a result of this policy, the certificates of scholarships won at WJSHS will be presented to each winning student at the National JSHS competition in May.

NOTIFICATION OF POSTER PRESENTERS:
Friday, February 8, 2013

Students who do not get invited to present their research orally may display their research in a poster presentation at the Washington Symposium. Teachers need to give these students the following:

A copy of the Poster Presentation Guidelines,
   (especially note the size restrictions).  Any Posters
   that exceed the size restrictions may be rejected
   from the competition, at the Director's discretion.
►A copy of the Form for Judging Poster Presentations,
   which gives the criteria for judging.

The teacher must provide a confirmation for each student who intends to display a poster, by noting the intent on the Final Registration Form. We must receive these confirmations no later than Friday, February 15, 2013.  Also see "Registration Deadline" section below.

FINAL SYMPOSIUM REGISTRATION DEADLINE:  
Due Between February 8 and 15, 2013

Teachers: Please use the Final Registration Form (attached to the Director's February 8 email) to list all attendees, sequenced in the following categories:

     1. Oral Presenters,
     2. Poster Presenters,
     3. Other Student Attendees,
     4. Teachers,
     5. Adult Chaperones,
     6. Other Adult Attendees.

Teachers: Please email your completed Final Registration Form to: remyers@spu.edu as an attachment. 
In addition, have ALL participants fill out and sign the Seattle Pacific University Waiver Form (attached to the Director's Feb. 8 email), including parent signatures on each student form.  All of these signed Waiver Forms must be turned in at the Check-In Table when you arrive at Upper Gwinn on March 7.

PLEASE NOTE: The Registration Fee is $5 for each attendee. This must be paid by ALL teachers, students, chaperones, parents, and other attendees.  By February 15, this Fee must be paid by the following method:

     Send one check for your group, made out to Seattle Pacific University, with WJSHS on the "memo" line of the check, and mail it to:


               Susan Siverson, Budget Manager
            School of Education
            Seattle Pacific University
            3307 Third Ave. West, Suite 202
            Seattle, WA 98119

ARRANGEMENTS FOR LODGING AT COURTYARD SEATTLE LAKE UNION (or another hotel of your choosing):
Should be completed by February 15, 2013

TEACHERS: It will be your responsibility to directly make all reservations and payments for lodging with a hotel of your choice.  Although the Courtyard Seattle Lake Union is recommended since it is so close to SPU, each teacher is free to select the lodging accommodations for your group. 

If you choose to make reservations at the Courtyard Seattle Lake Union, they must be received on or before February 15, 2013 in order for the following discounted rate to apply: $94, plus taxes (about 16%).  Reservations need to be made by calling 206-213-0100.  When you call, give the event name "WJSHS/Seattle Pacific University Room Block" and the reference number M-R2M615.  Be sure to use this information when you make your reservations, in order to receive the special group rate.  You will need to provide your school district or personal credit card number in order to hold your reservation.

PLEASE NOTE:  You must allow enough time on Thursday morning, March 7, to check-in at the hotel, drop off luggage, get lunch on your own, and arrive at the WJSHS Check-In desk at SPU's Upper Gwinn between 11:30 am and 12:30 pm.  All posters must be set up no later than 12:45 pm.

Once your group's reservations are completed, please send the name of the hotel you choose and the hotel's phone number to the WJSHS Director at remyers@spu.edu

Payment for Rooms: 
Seattle Pacific University will NOT be responsible for any lodging charges

Teachers: The final payment for all rooms will be made by each teacher and/or their own school district.  The particular means of payment is at the discretion of the teacher.   

Assignment of Rooms: 

Teachers: It will be the responsibility of the teacher to assign all students and chaperones to rooms.

 

MEDICAL CONSENT FORMS:

Teachers: You must have a completed medical consent form for each student (provided by your school).  Teachers need to have the medical consent forms with them at all times in case of emergency. If a teacher does not have a consent form and a student needs emergency attention, it will be the responsibility of the teacher to contact the parents and make arrangements to handle the situation.   Seattle Pacific University does not provide medical consent forms nor medical treatment, and is not liable for treatments made by others without parental consent.

INFORMATION ABOUT AWARDS AND SCHOLARSHIPS:

PLEASE NOTE: It is the responsibility of the teacher to establish that each student who is invited to give an Oral Presentation at the WJSHS will also commit to giving their presentation at the National JSHS, May 1-5, 2013, in Ohio (should they be selected as a WA Region Winner). If a student places in the top 2 at the WJSHS, they have the opportunity and responsibility to present at the National competition. If the student is not able to present at the National JSHS, their place and their scholarship awards will be given to the student who replaces them for National competition.

As a result of this policy, the certificates of scholarships won at WJSHS will be presented to each winning student at the National JSHS competition in May.

The scholarships for Oral Presentation winners at the Regional Symposium will be $2,000 for first place, $1,500 for second place, and $1,000 for third place winners.

The teacher of the first place winner will receive a certificate and an award for $500.

The first- and second-place WJSHS Oral Presentation winners will get to present their research orally at the National Symposium and compete for additional scholarships. The first and second place winners at the Regional level will be competing on equal footing at the National Symposium.  

The third-place WJSHS Oral Presentation winner will be invited to present his or her research in a non-competitive poster session at the National Symposium.  Student attendees at the National Symposium will select 10 top-place finishers and a "student’s choice" winner of the poster session. Large medallion ribbons will be awarded with no cash prizes.

The fourth- and fifth- place WJSHS Oral Presentation winners will also get to attend the National Symposium.

The first-place winner among the WJSHS Poster Presenters may also get to attend the National Symposium, if the National Office of JSHS provides the support for this, as they have in the past.  

Teachers: Please ask your students to consult the Information for Winners to familiarize themselves with the procedures for the winners.  All student presenters need to come to the WJSHS with the required information necessary for travel arrangements to the National competition, as follows:
     1. Student name,
     2. Home address,
     3. Social Security number,
     4. Cell phone number,
     5. Home phone number,
     6. Location of the most convenient airport.

We are looking forward to seeing you and your students on the campus of Seattle Pacific University on March 7-8, 2013!  In the meantime, if you have any questions, please email Ray Myers, remyers@spu.edu or call Ray at 206-218-8830.`